RAIL STAFF TRAVEL: NATIONAL TRAVEL FACILITIES:
CONDITIONS OF ISSUE AND USE, AND APPLICATION FORMS

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You will find here all the forms you may need to apply for various different travel facilities, together with the

Conditions of Issue and Use

to which you are subscribing by submitting a form and by using the facilities. Most forms can be used by any category of staff – exceptions are noted alongside each one.

Please ensure that you always use the forms as published here and not any earlier versions that you may have on file - they are out of date and won’t be accepted. Current forms are dated January 2012.

How to complete
1. Click on the form you need
2. Save it to your desktop
3. Open it in Word
4. Complete as appropriate
5. Save it (as Form number_your NI number_your Last name)
6. (TOC staff only) If you are submitting by email, you don’t need to sign a form: simply type your name in the signature box. Provided the email then comes from a work mailbox that matches the employee named on the form, it will be accepted.

Where to send
• Forms MUST be sent to your usual travel facilities contact point – in most cases, this will be via your employer.
• Retired staff should usually send forms to rpmi - full contact details in the link at left.
• TOC staff may usually send forms directly to RSTL.

When to send
• Please allow sufficient time to process your application before you need your cards or passes, especially if your employer needs to authorise a form and you need to then take the form to a ticket office.

How to submit
• RSTL is committed to reducing its paper usage, so prefers to receive forms by email whenever possible (including from employers).
• Please use our central email address – rstl@atoc.org so that you get an automatic receipt.
• However we realise not everyone can do this, so faxed or posted forms are also accepted.
• If posting, please print your employer’s name on the outside of the envelope.

What else to send

Photos
• Digital photos can be accepted as .jpgs by email accompanying a form.
• Digital photos can also be uploaded directly to RSTL on this site - see the link at left.
• Do not send a scan of a printed photo – the quality will not be acceptable.
• Photos must be Passport-Office-approved, ie head & shoulders, neutral expression, 35mmx45mm portrait, against a plain, flat, neutral, contrasting background.

Certificates, cheques, SAEs (full details on the forms in question)
• If you wish to pay for any item by credit card, you need only give us a daytime phone number. We will then contact you for your card details which will be used only for the transaction in question but will not be stored by RSTL. This is for your protection.
• Where a FULL birth certificate is requested, this is because a "short" one does not provide sufficient information. Parents' details are usually needed in order to establish entitlement.
• Certificates can be scanned and sent by email along with the forms to which they refer.

The following forms are now available:

PURPOSE	NOTES	NEW FORM No	Old form no
Residential facilities (RSTL will issue the rights cards and passes)	Residential Pass Privilege Season Ticket Reduced Rate Season Ticket	1201	6611 87150 87151
Leisure facilities for family members		1202	6592-6
DECLARATIONS:
New partner		1203	90010
New child	If no full birth certificate is available	1204	90050
Child aged 16+		1205	90003 and 4466
Housekeeper		1206	87160
Retired but annual proof needed		1207	90011
INTERNATIONAL TRAVEL:
Duty Travel	MUST be authorised by your employer	1208	7110
Leisure Travel (free)	International Reduced Rate Cards International Coupons Letters of Introduction	1209	7108-5 4569-3 7108-6
Leisure Travel (priv)	IPTIS form, goes to our agent DB-UK	1213	6544
GENERAL:
Replacements		1210	90040
Refunds		1211	25805
Data check for retiring staff	Not available until 1.4.2012	1212	n/a
Free tickets	SG only, and only in exceptional circumstances	1214	7134
OTHER COMPANIES' FORMS
TfL Gate Permit	Issued on request only - please contact RSTL	90001	90001
TfL Privilege Oyster	SG Active only	90051	5001
TfL Privilege Oyster	SG Retired only	90052	5002
P&O Ferries		90020	90020
Attica Ferries		90030	90030

 

Note: as an employee, you cannot personally apply for travel facilities for the first time. The initial notification must come to RSTL from your employer. Thereafter you can apply for any of the above services using the forms indicated.

We will continue to process any applications on 2011-style forms if they were in hand before the 2012-style forms were available, but from 1 April 2012, any application NOT on a 2012-date form will be returned and not processed.

 

Please note our new FREE phone number from 23 January 2012:

0800 652 1700

Email:  rstl@atoc.org
Fax:      0207 841 8273
Mail:     Rail Staff Travel, PO Box 70159, London WC1A 9GN